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THE EXHIBITION PLATFORM

Your exhibition. One connected platform.

Build the exhibition website, draw the floor plan, manage stand orders and invoices, sell tickets and scan them at the door. Keep the work in one place, from the first square metre to the next edition.

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Built in Iceland. Ready for your next exhibition, wherever you are.

FLOOR PLAN · ILLUSTRATIVE EXAMPLE
Exhibition floor plan on a one-metre grid Illustrative hall with an L-shaped A14 stand, labelled stand groups, 4 by 4 metre stands, individual square metres and open aisles. Blue means available, lime means in progress and grey means reserved or sold. HALL A 1 SQUARE = 1 m² A148 m² A156 m² A168 m² A178 m² A186 m² A1910 m² A208 m² B0116 m² B0216 m² B0316 m² C0112 m² B044 m² B058 m² B0616 m² B078 m² B088 m² C0212 m² S1 S2 S3 S4 4 × 1 m² ENTRANCE 4 m
AVAILABLE IN PROGRESS RESERVED / SOLD
Explore the real Golf Expo floor plan

THE PLATFORM IN PRACTICE

Real exhibitions, running on IceExpo

Different audiences. One platform behind the scenes. Explore exhibitions already using IceExpo.

Fit & Run Expo

Fitness and running

Visit exhibition websitefitrunexpo.is

Golf Expo

Golf and the golfing community

Visit exhibition websitegolfexpo.is

Pet Expo

Pets and the people who care for them

Visit exhibition websitepetexpo.is

01 / WORKFLOW

From the exhibition website to next year’s event

Connect the jobs that otherwise get split between a website builder, floor-plan drawing, spreadsheets and ticketing tools.

  1. STEP 01

    Publish

    Create pages, news and a programme on your own exhibition domain.

    • Page blocks
    • News
    • Custom domain
  2. STEP 02

    Plan

    Use a 1 × 1 m grid to place stands, group areas and set prices.

    • SVG editor
    • Stand groups
    • Availability
  3. STEP 03

    Sell

    Assign space to companies, adjust order prices and send invoices.

    • Stand orders
    • Invoices
    • Payment reminders
  4. STEP 04

    Welcome

    Sell day or multi-day tickets and check them with the scanning app.

    • Branded tickets
    • Guest invitations
    • QR scanning
  5. STEP 05

    Repeat

    Use an earlier exhibition as the starting point for the next edition.

    • Reusable pages
    • Previous floor plans
    • Updated dates

YOUR EXHIBITION WEBSITE

Build the website where your exhibition happens

Create pages from headings, text, sliders and tiles. Publish news, contact information and the floor plan alongside ticket sales. Keep an earlier floor plan on a separate page when you want visitors to see a previous edition.

  • YOUR DOMAIN

    An exhibition website on your own domain, with SSL.

  • PAGE BLOCKS

    Headings, text, sliders, tiles and embedded floor plans.

  • NEWS & CONTACT

    Publish exhibition news and receive contact-form enquiries by email.

  • YOUR MEASUREMENT

    Add your Google Tag Manager container and configure your tracking there.

02 / FLOOR PLANNING

Plan by the square metre. Sell by the stand.

Our custom SVG editor starts with a grid of 1 × 1 metre squares. Place stands, labels and icons, then set the price and availability of individual squares or a group sold as one stand.

  • Price individual square metres or a complete stand group
  • Set a group price independently of the per-square-metre price
  • Mark areas available or unavailable and assign them to companies
  • Manage multiple exhibition addresses and reuse earlier layouts
  • Show exhibitors on the plan: hover for company information and click to open their profile
  • Browse the exhibitor directory as a list or grid, with logos and short company descriptions
SVG FLOOR-PLAN EDITOR ILLUSTRATION
Floor planPricingAvailabilityIconsText
A116 m² A210 m² A38 m² A412 m² A516 m² A624 m² 4 m
GRID · 1 × 1 mGROUP A5 · 16 m²

03 / EXHIBITORS

From an available stand to a paid exhibitor order

Assign stands or square metres to a company in the organiser’s workspace. Use the configured prices or adjust the order, send the invoice and follow payment status. Once the stand is paid, the company can email complimentary tickets to staff, partners or guests.

  • STAND ORDERS

    Company, assigned space and agreed price in one order.

  • INVOICES

    Send invoices and track whether they have been paid.

  • REMINDERS

    Follow up outstanding payments with payment reminders.

  • GUEST TICKETS

    Email complimentary invitations after the stand is paid.

STAND ORDERS · EXAMPLE FILTER: HALL A
EXHIBITOR STAND STATUS
Norðurvík Tækni A1 PAID
Hafverk ehf. B1 PAYMENT DUE
Studio Vík C2 INVOICE SENT
Grænt & Gott — NOT ASSIGNED
NEXT ACTION FOLLOW UP UNPAID INVOICES

04 / TICKETING & ENTRY

Your ticket sales. Your branding. One scanning app.

Sell tickets for one day or several days from the exhibition website. Choose ticket colours, images and contact details, then validate tickets with the scanning app. Organiser payment settings let you use your own account with a supported payment provider.

TICKET OPTIONS · EXAMPLE
Day passChoose a day
Multi-day passChoose valid days
Guest invitationComplimentary
Ticket designYour brand
YOUR PAYMENT SETTINGS SUPPORTED PROVIDER ACCOUNT
BRANDED TICKET · EXAMPLE
QR code linking to the IceExpo website
Spring Expo 2026
DAY PASS · 14 MARCH
LAUGARDALSHÖLL · HALL A

Your colours, images and contact information on the ticket. Staff validate its QR code with the scanning app.

Try it: this demo QR opens iceexpo.is. It is not an admission ticket.

CHECK-IN DASHBOARD · EXAMPLE
1,890 of 2,100 checked in
NORTH DOOR1,090
WEST DOOR610
EXHIBITOR DOOR190

05 / ROLES

Built for everyone involved

Support the people organising, exhibiting at and visiting the exhibition.

Organiser

  • Publish pages and manage the floor plan
  • Assign stands and follow invoices
  • Manage the programme and meeting rooms

Exhibitor

  • Receive a stand assignment and invoice
  • Follow the order with the organiser
  • Send guest tickets after payment

Attendee

  • Buy a day or multi-day ticket
  • Browse news, exhibitors and events
  • Present the ticket at the entrance

Entrance staff

  • Use the ticket-scanning app
  • Validate visitor and guest tickets
  • Review scanning results

06 / OPERATIONS

The state of the event, on one screen

Use the exhibition dashboard to follow stand orders, ticket sales and scanned tickets. Keep company assignments and payment status connected to the exhibition you are running.

EXHIBITION DASHBOARD · SAMPLE DATA EXAMPLE
STANDS SOLD 84 / 96
TICKET REVENUE ISK 14.2m +ISK 1.1m SINCE 09:00
CHECKED IN 90% 1,890 of 2,100 visitors
ORDERS FOLLOW-UP Review unpaid stand orders.
STAND ORDER STATUS · EXAMPLE
  • Orders awaiting payment3
  • Invoices sent2
  • Company assignments to review2
HALL OCCUPANCY
HALL A94%
HALL B78%
OUTDOOR52%

The details that make an exhibition work

Manage the programme and the next edition alongside the commercial work.

  • PUBLIC & PRIVATE EVENTS

    Publish presentations at stands or create meetings for invited guests only.

  • MEETING ROOMS

    Manage room time slots so company meetings do not overlap.

  • MORE THAN ONE ADDRESS

    Keep separate buildings and exhibition locations within the same exhibition.

  • REUSE NEXT YEAR

    Copy an earlier exhibition and review its content, dates and setup for the new edition.

  • PAYMENTS & TRACKING

    Use organiser-level payment settings and your own Google Tag Manager container.

  • OPERATIONAL CHECKS

    Server checks monitor site availability and the services needed to run the platform.

07 / EVENT TYPES

For exhibitions with stands, visitors and a programme

Trade shows

Plan space, publish information and manage admission.

Consumer exhibitions

Plan space, publish information and manage admission.

Conferences

Plan space, publish information and manage admission.

Career fairs

Plan space, publish information and manage admission.

Industry events

Plan space, publish information and manage admission.

Markets & festivals

Plan space, publish information and manage admission.

08 / NEXT STEP

Your next exhibition is already taking shape.

Show us the venue and the way you work. We'll show you how IceExpo can bring it together.

No polished brief needed. Tell us what you know, what is not working and what you believe could be better.

LET’S PLAN YOUR EXHIBITION

Let’s walk through your exhibition

Bring the venue plan, approximate stand count and ticketing needs. We can discuss the website, sales process and setup together.

  1. 01

    Your venue

    The hall layout and available space.

  2. 02

    Your exhibitors

    Stand sizes, prices and the sales process.

  3. 03

    Your visitors

    The website, ticket options and entry.

Get in touch

09 / FAQ

Questions organisers ask first

Short answers on how IceExpo fits an existing venue, an existing team and an event you have already run before.

Something specific to your event? Talk to us

Can we build the exhibition website in IceExpo?

Yes. Use page blocks for headings, text, sliders, tiles and floor plans, publish news and provide a contact form on your exhibition domain.

Can a whole stand have a different price from its square metres?

Yes. The editor uses a 1 × 1 metre grid. You can price individual squares and define a separate price for a group sold as one stand.

Can the organiser assign stands and change the price?

Yes. Assign space to a company, use or adjust the configured price, send an invoice and follow its payment status.

Can exhibitors send free tickets to guests?

After the stand is paid, the company can send complimentary tickets by email to staff, partners or other guests, within the invitation settings for the exhibition.

Can we use our own payment account?

Organiser payment settings support using your own account with a supported provider. We confirm the provider and setup with you before sales begin.

Can we reuse a previous exhibition?

Yes. Use an earlier exhibition as a starting point and review the copied content and configuration. You can also display a previous floor plan in a page block.

Can we organise private meetings?

Yes. Create invitation-only meetings and manage meeting-room time slots alongside public exhibition events.